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November minutes

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Sat Nov 19 2022, 08:43pm

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Tri-County Amateur Radio Club
Minutes of Meeting: 19 November 2022

A regular monthly meeting of the Tri-County Amateur Radio Club was held on Saturday, 19 November 2022 at 8:30 am EST in Room 221 of the Finch Building at Davidson-Davie Community College, 297 DCC Road, Thomasville, with the president, W4DAE-David, being in the chair. The meeting was called to order at 8:34 am.

At least five days prior to this meeting, a special notice was e-mailed to members via the Groups.io membership mailing list under section 4.4 of the Bylaws, stating that members would be able to participate remotely in this meeting via the Zoom videoconferencing service and by telephone. Our bylaws permit remote participation only in certain circumstances arising from a declared public health emergency. There is currently still a federal public health emergency declaration in place relating to Covid-19. One member participated in this meeting via Zoom.

Members Attending: W4DAE, David; K4DSX, Rod (via Zoom); K4EBF, Ed; K4KKT, Joe; W8LWX, John; N8UAX, Mark; NL7UP, MeLinda; KJ4UYR, Janice; and KO4WXR, Fred.

Guest: KQ4DTD, Dewey.

Adoption of Agenda

A draft agenda had been distributed by the president prior to commencement of the meeting, allowing members in attendance to propose changes or additions if desired. The president modified the draft by shifting the report of the Nominating Committee to "New Business." As so modified, the draft agenda was adopted without objection.

Approval of Minutes from Previous Meeting

By unanimous consent, reading of the minutes of the October 2022 meeting was waived and they were adopted.

Reports of Officers and Committees

Report of the Secretary. -- There have been no changes to the roster since the previous meeting.

Report of the Treasurer. -- For the month ending October 31, 2022, we still had $313.17 set aside as operating funds, out of our initial budget of $850. We had a total of $1,098.39 in "cash on hand," which includes the balances of our checking, savings, and PayPal accounts, plus any currency, coins, and checks awaiting deposit. By subtracting our operating fund reserves from cash on hand, we see that we had $785.22 in uncommitted resources as of 10/31/22. Through the tenth month of 2022, we had received $698.00 in dues and donations and had spent $554.62, resulting in year-to-date net income of $143.38.

Report of the President. -- Our DDCC meeting room is still reserved for December. The reservation will soon be renewed for January, February, and March. We are still looking for a suitable restaurant where we could hold our meetings. A field visit to the Wallburg Diner after the October meeting revealed that its separate meeting area was too small for us.

We have also visited Tres Amigos, which occupies the former Loflin's premises in Thomasville. The meeting room where we used to meet is still there. As before, we could reserve it at no cost and meet there if we wanted to. However, Tres Amigos doesn't serve breakfast and doesn't open until 11 am -- so if we want to use that space, we'll need to change our meeting time to 11 am. The president will solicit members' views on this idea during the next month. Since a change in the regular meeting time would require a member vote, we'll be meeting at DDCC again on December 17 at the usual time of 8:30 am.

Open Motions from Previous Meeting

There were no open motions from the previous meeting.

New Business

Nominating Committee. -- This year's Nominating Committee, comprising NL7UP (chair), W4DAE, and K8AOK, made the following nominations for officer candidates for the next term:

        President: NL7UP, MeLinda
        Vice President: W4DAE, David
        Secretary: W8LWX, John
        Treasurer: W8LWX, John

Additional nominations. -- Additional nominations were sought from the floor. None were made. Nominations were therefore then closed, as provided by section 5.3 of the Bylaws. Officers will be elected at the December monthly meeting, which is also the club's annual meeting.

Future meeting venue. -- As noted above, the president intends to get a sense of members' views about the possibility of changing our meetings to 11 am at Tres Amigos in Thomasville. No motions were made on this topic.

Holiday gift exchange in December. -- Without objection, it was agreed that, as in past years, we'll again host a holiday gift exchange as part of the upcoming December meeting. Members wishing to participate should bring a gift with a value of around five or ten dollars. It can be store-bought or hand-made.

Reminder: The club mailing list on Groups.io is available for each and every member to use whenever he or she wishes to send out a radio-related announcement or information to all other club members. It's easy to do: just address the e-mail to members@nc4ar.groups.io and it will be automatically forwarded to all subscribed members. Just make sure the communication relates to ham radio (i.e., no politics, chain letters, advertising, religious proselytizing, etc.).

Adjournment

There being no further business on the agreed agenda, the meeting was adjourned without objection at 9:00 am.

Respectfully submitted,
/s/ W8LWX-John
Secretary


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